Eliminating Clutter to Free Up Space and Time for Writing

So far, 2012 has been about getting rid of clutter and getting more organized. I have to give some of the credit to Leo Babauta of Zen Habits and his current series on clutter. It’s a battle I’ve had to fight more in recent years and his posts have helped motivate me even more.

I have a cluttered brain. And, therefore I have a cluttered desk and a less than efficient schedule. The ramifications of this chaos have the potential to derail all my best efforts.  I am exaggerating a bit but I find that the hours spent in front of a computer, surfing the net, reading quick articles, following links and checking my social media sites are not helping me enhance my ability to focus.

My brain has begun (well, let’s be honest. I’ve always been this way I suspect) to drive my work patterns and conversational threads like a series of linked posts. One thought takes me three steps away in a totally new direction. Granted, I am able to tie things together and return to the original point. But, following along with me can be amusing, fascinating or frustrating depending on your style.

I’m developing new patterns. I make lists with regularity now–with  a column for calls, email and to-do’s, prioritized if necessary. Each accomplished item gets a hot pink check mark. I’ve already begun a list for tomorrow with the things that I didn’t finish this weekend. As I want Monday to be uber-productive I’ve added times to the morning portion of the list.

The stack of New Yorkers marked for a must read article? Gone. In the recycling. Realistically, I won’t find time to go back and read them. Now I’ve got a corner of the kitchen counter free. And less guilt about not reading enough.

The piles of books in every room in the house? Sorted. Books to donate or trade-in are in one pile, while other books have gone downstairs to the library. There is a smaller, relevant stack next to my desk and a few, select books by the bedroom chair.

The pantry and kitchen drawer are next on the list but not as important. They’ll keep for another week or more. This weekend’s tasks have centered around the computer–deleting old mail and organizing documents.

I’m trying to get back to my personal writing. I blame some of my procrastination on the clutter.  I see papers, folders and other things out of place and somehow it has a larger impact.  A neat clean space without distractions gives me the physical and mental space to be creative. When I take care of the to-do lists and deal with things I’ve been ignoring it’s a very freeing experience. In procrastination mode I have constructed this notion that the tasks are tedious or time-consuming. Once I actually tackle an item I find it was simple and the feeling of accomplishment is just short of euphoric!

We’ll pretend, for the moment, that the garage is invisible because the house clutter is neatly residing in recycling stacks in the garage. But, hey!  Ya gotta start somewhere!

Reasons to Hire a Good Writer for Your SEO Content

One of my greatest frustrations as a freelance writer is the prospective client who believes he can get a page of web content for under $10 and expect  it will be ‘good’.  All I can do is laugh… and sigh. No one gets good content at that price.  And, everyone wants good content for their website, newsletter or blog. Actually, no. Not really. There are clients who believe that basic SEO work is all that’s needed- you know the guys. They’re the ones with a list of keywords and instructions to insert phrase A 3 times and phrase B one in the last paragraph. Do it fast, get the commas in the right place and get your $9 (which, by the way, is big money to some of these guys).

As I made my way through some business reading this morning I came across Search Engine Land for the first time. Wonderful content and this article by Ian Lurie caught my eye.  He captures the primary reasons to hire a quality writer, a content strategist. Like me, for example.

Here is an excerpt from  From Garbage to Gourmet: Fixing SEO Content Strategies

You have to stop serving garbage to your visitors, and to search engines. Here’s a couple ideas to get you started:

  1. Write stuff that hasn’t been written before. There are already 999,999 articles about SEO and title tags. Try something else, or a new spin on your topic.
  2. Be interesting. Put some thought into how the article is put together. Use visuals where it helps. Use humor, even.
  3. Hire quality writers to write quality stuff.
  4. Ask your visitors and customers what they’d like to read. Then write it.
  5. Follow production best practices. Use good line spacing and typography. Place subheads to organize your story and make it easier to scan. A 500-word article vomited onto the page with zero formatting makes it look like you don’t care. If you don’t care, you don’t deserve to rank.
  6. Brainstorm and maintain a list of headlines you can assign to writers.
  7. Assign target topics and phrases to specific pages on your site. Think through how you’ll interlink new content with those pages to build authority.
  8. Integrate content into your site. You probably won’t make much progress if you hang a bunch of lousy articles off your site like some kind of growth. Content has to be in the flow of a normal visitor’s movement through the site.

In short: think about it. Make content strategy part of your overall Internet marketing strategy and invest in it. You can’t outsource your writing to eLance for $5 per article and expect progress. Nor can you somehow automate or fake your way into the rankings. Yes, there are always the lucky few who manage it. But it’s not the norm.

—————–

Think about it. It seems so obvious. Content should be relevant, readable and of value to your readers. The days of poorly written, stilted, almost nonsensical writing are gone. It’s worth your time and your money to pay for a few well-written paragraphs on your website, in your article marketing and blog. Yes, it will cost more money.  Take the long view-look to build your site’s reputation. Show off your product in a way that lets customers know it’s good. Good products deserve good promotion. You don’t really think the Mercedes Benz company hires a $9 an hour writer, do you?

If you’re in the market for content, feel free to give me a shout.  Here’s where you can find a sampling of my client work.

photo from Wayne’s eye view on Flickr

When Marketing a New Product-The Right and Wrong Way to Get a Good Review

First of all, let me say that I am not the Expert on product reviews…at least not from the marketing/blogging point of view. Though, I did sleep at a Holiday Inn Express last night so I’m ready to tackle the world today.

Say you’ve got a new product you want to promote, how are you going to get the message out there? There are the tried and tested ways- traditional advertising, press releases, website launches and social media blitzes. Many smaller business ventures turn to bloggers like me to help promote their product. A quick look across the blogosphere will reveal many examples of blatant promotion, often without a disclaimer about free product or services. There are also a lot of well-written blogs where you’ll find product recommendations, tastefully and ethically provided for consumers. The concept is a great one for drawing a buzz for new products and seeking relevant endorsements.

Last week I was given the opportunity to try out and write about a new product for dating singles. The request came specifically through a blog  I write for occasionally, a blog for midlife women. Obviously the company wanted to focus on this demographic…assuming they’d done their research.

I’m not going to do the review. And, here’s why:

I don’t think the product is a realistic option for singles in their 50′s and up. I certainly wouldn’t try out this product-it feels contrived and potentially unsafe. Secondly I couldn’t figure out an angle for writing the review. So, I wrote the person in charge to say I’d received the product but that I was struggling with how to proceed. I asked if she have examples of other reviews. Her response was, “let me know what you decide”. That’s all she said, period. Truly.

This company needs a new marketing person!

  • There were no blurbs, other reviews or suggestions offered for reviewers to use.
  • This woman ignored every direct question I asked and only responded with useless information, as noted above.
  • There was no ‘thanks for helping us’ or  ‘do you have any questions’.
  • There were no conditions, no product disclaimers or specifications for how the reviewer should proceed. Leaving them wide open for a nasty review or who knows what.

If I am going to review a product I want more information. And, I want it given to me before I ask for it. After all I’m writing the review for you, essentially for free. If you don’t count the free sample I got, which I presume comes with a free six-month membership, but even that wasn’t made clear for me.  The company should be down on its knees trying everything it can to get a positive review for their product.

I’m being nice. I’m not mentioning the product by name, though I could as there are no restrictions. And, I’m not going to write the review I want to write-about how silly and contrived this product is. I won’t talk about the overt sexual message in this product or sex gone awry in our culture today.

She’ll get a polite, “I don’t think this product is suited for our market. We appreciate your invitation to sample and review your -insert name- but I don’t feel we can honestly give it the type of review you seek”.

The lesson: Be prepared. Do your research on your potential markets and remember you are asking for a favor- you have to earn it. This is a competitive market. Make it easy for me if you want my review. Don’t make me work for it…unless you’re willing to pay my going rate.

image from Auburn Business

Social Media-An Effective Supplement to Any Advertising or Marketing Campaign

This past Saturday was Shop Local day for users of the American Express card. All that was required was for card users to register their card with American Express before heading out. Users could shop at any local business, spend a minimum of $25 and get a $25 credit on their credit card statement. Simple. And, a wonderful way to boost support for small businesses.

The win for small businesses was increased consumer awareness of shopping local. And the win for American Express was to encourage use of credit cards.  I am a perfect example of what AmEx  intended. My plan was to spend just a little over the required minimum, leaving me with figurative ‘cash in hand’ at the end of the day. Well, I was in my favorite toy store and…. this indulgent grandma spent $81.

Half way through my shopping I paused to ask the sales clerk if they did intend take American Express. Then I explained the promotional offer. The staff knew nothing about it. Wow. What a missed opportunity.  This little shop uses social media, but infrequently. And, obviously could use it more effectively.

I can think of a handful of ways this special promotion could have been used to generate local interest, goodwill and increased revenue. And, it could have been done quickly, with a minimal amount of effort and money. For starters: a quick entry on twitter reminding followers of the promo day.   The Facebook page could have linked the American Express page and shared the information-doing a service to customers by reminding them of the savings by shopping on Saturday instead of a later day.

The small business owner typically has a small if nonexistent budget for social media. There are so many details to manage in the retail business that it can be easy to overlook simple, cost-effective solutions to build a customer base. Facebook and Twitter are free advertising, yet many businesses fail to tap into that market.  This becomes a great opportunity for freelance consultants to offer a package of services tailored to the specific needs of a small business.

Photo: Quadtych by Lee Hopkins, Flickr

What Is Your Most Valuable Tool as a Freelance Writer?

The answer to my question naturally varies over time. Forty years ago the answer would have been my pen, paper and my typewriter. Today, a freelance writer’s valuable tools most certainly include the computer. I Have come to realize the value of my laptop computer and all the hindrances it creates in my life as well.

Like any savvy individual, I can quickly and compellingly make a case for being attached to my technology 24/7. The computer, the phone and the iPad are like attachments to my body. Think Edward Scissorhands here. Only this past week my laptop went on the fritz I was forced to give it up to the technology wizards for 3 days and 2 nights. I felt lost, aimless, without purpose. I also found myself reading more, getting to work earlier and having moments of “what do I do now”. Of course, this was mixed in with the anxiety about getting behind on a writing assignment.

My computer issue was a lesson in how we pay attention to things around us. It’s all about knowing what question to ask. Three reinstallations of Mozilla, 2 letters to an ex-boyfriend/ tech expert, numerous virus scans, and a 3 night stay at Best Buy were not sufficient to fix the problem. The $199 tech support fee didn’t work either. I had been home with my baby less than 2 hours when the problem started again.

I’m a good diagnostician and a good reporter of history and behavior. I explained in great detail to each new support guy on forums, in the store and on software support sites what the problem was and how it manifested itself. The online support was the last help I got, a few hours after getting back from the repair shop. I spent my Friday night with a techie who was manipulating my laptop remotely. He concluded that my keyboard was faulty.

That was the last straw. I got up early Saturday morning, bought a new computer and an external hard drive and began to transfer my precious data. Upon completion, I took my wireless mouse and plugged it into my new computer. Yep,the mouse was the problem. It had gone haywire. No one picked up on the touchpad vs. mouse difference. It was a simple solution, albeit an expensive one.

The lesson here has to be about staying present, being careful and attentive. It has to be. I can’t really justify all this time, sweat and money if I don’t come up with the reason this all happened. I’m sitting here with 2 computers. And, no one managed to find this simple solution because they all approached this problem from a highly technical, “expert” state of mind. They failed to ask me any questions.

We know ourselves better than anyone else does. And, at the end of the day we alone are responsible for what goes on in our lives. Some days it’s a balmy walk in the park. Other days it’s cloudy and indefinably challenging. Things work out and we can choose to be positive and optimistic or we can rant and scream and blame. I’m sorry to report that I’ve done all of those things over the last few days.

But, I’ve learned a lesson that can be applied to my work with freelance writing clients. We may be the experts, but our clients hold the key to our joint success. We have to talk to the client, more importantly, we have to listen to them. Problem solving involves partnering with the person as well as her problem.  We have to be many things to our clients- diagnostician, counselor, listener, miracle-worker. It can be an exhaustive list as long as the end result is a satisfied customer.

My most valuable tools as a freelance writer are concrete as well as intuitive. Computers, pencil and paper work in conjunction with experience, a willingness to listen and engage with my client to create the best possible outcome for her business needs. And, hopefully we both walk away satisfied.

photo by splorp, @flickr.com

Compassion for Self – a Reader’s Best Friend

It was a gorgeous day in Virginia yesterday- a wonderful day for a gathering to raise funds and awareness for our local writers nonprofit, WriterHouse. The event was held outside at a local winery, under a canopy of colorful foliage, with a balmy 65 degree temperature and glorious sunshine. A great time was had by all, writers and their families and supporters of the cause.

I played and noshed, sampled the wine and worked some as a volunteer. Looking around I was able to see a number of local writers; a winner of the National Book Award for Young People Literature in 2010. There were a number of published writers, some with books, some with short stories and essays locally and nationally. And others, like me, with hopes of being published one day.

For me, the challenge in writing is really all about motivation and procrastination. And, self-criticism.  The September-October issue of Spirituality and Health featured an article by Emma Seppala, entitled Self-Compassion (at this writing it’s not available on their website). Self-compassion is the counterpart to self-criticism, something that as a writer I tend to employ more often than is helpful. It’s difficult to hold myself with compassion when I have so much judgment around my writing. It is a problem writers and other artistic people encounter often. We have an idea of what ‘good’ looks like and get caught in this wave of judgment when we fail to meet this self-imposed standard.

According to this article the key is to engage in a practice of self-compassion, a simple act of accepting defeat or failure, or any other negative emotion. By doing so we allow ourselves to develop a greater sense of self-worth and actually reduce stress. Allowing ourselves to live with a more positive outlook. It makes perfect sense, though the challenges of shifting life-long patterns isn’t very easy. Many of us are quite compassionate and caring…for everyone else on the planet, except ourselves.

We can learn to be compassionate with ourselves, overcoming years of conditioning to compete and succeed. And years of self-criticism. The key is to acknowledge emotions without becoming negative. A simple acknowledgement of how one is feeling in the moment-no judgment or criticism. For a writer, this might involve holding back that critic’s voice in our heads. It might mean giving up the word count, or comparing our work to the Pulitzer-prize winner. No more “I’m no good”, or “no one wants to read my work”. It’s about acceptance.

I often find myself in judgment which leads to a level of procrastination that could stop a locomotive. Then I read a new writer who’s won an award (think The Tiger Wife) and become convinced that I can not write at all. Bam! Stopped in my tracks.

So, I vow to start the week as a kinder and gentler writer. Yes, I will still set goals and expectations, but I won’t berate myself if I don’t do everything I set out to do. I might take a look at what got in the way -sort of an intentional ‘ah ha’ moment, then move on. No promises, no pledges, just a desire to find and follow the path that feels right.

How do you deal with self-judgment as a writer?

Intuition-A Powerful Tool If We Choose To Listen

Intuition. I have it, it works and it’s often sitting on the sidelines waiting for me to pause and take a measure of my own internal compass. Yet, sometimes I fail to listen to my intuition.

I had to go to Baltimore for 2 days of training recently–the timing was inconvenient, causing me to try and condense a number of essential tasks into a smaller time frame. I’m working on an essay for a fundraising book on breast cancer. The book will be all about ‘boobs’.  I was invited to participate but keep putting off the writing in favor of more pressing deadlines. Now, the deadline is here.  My monthly articles for a long-term client have gotten mixed in here along with my need to complete the second of two needlepoint stockings for granddaughters. The deadline is less than a week away and the second stocking is less than half done.

So when the request to drive north popped up I had no way to object or plead busy, busy!  I made it up there without any problems, even stopping in Reston to dine with a friend. Never mind that I arrived at the hotel at 10:30 PM, the point is that I didn’t get lost. Returning home, via Reston again, was much more problematic. I let someone else dictate the route for me. I felt she was probably wrong but she spoke with assurance and had just recently made that trip herself. And, though I had my original directions in hand and Google maps on my iPhone I followed this relative stranger’s directions. In rush hour. Going from Baltimore, MD around Washington, DC.  What a nightmare.

First of all, I dislike arriving late. I am not only punctual, but often early. I had made a dinner date and someone was waiting on me.  The trip, which had taken me about an hour and a half coming up, took me just over 4 hours returning. I can’t tell you how frustrating it was. I got to the place where I should have gone west but, following her instructions,  I went south. My intuition was sending out little messages but I ignored it. I’m not used to driving in the city and rush hour traffic, when you don’t know exactly where you are, is daunting.  Just about the time I started to circle around below DC I realized the truth about how far off track I was… but it was too late. I was committed to continuing along this route, uncertain of what might be a reasonable way to correct myself. It was getting dark at this point and the traffic continued to swell as I drove north around the western outskirts of DC. Tired, frustrated and in no mood for a sociable dinner out!

Of course I forged ahead and met my friend for dinner. I eventually got home safely, but at 11:30 PM. And I had to let go of my frustrations in order to enjoy myself. The thing is, I failed to listen to my own internal workings and I was irritated with myself. I let myself be directed by someone else without taking the time to verify what I knew, on some level, to be true.

We all do this at some time or another. In every walk of life we find that moment when reality butts up against something else-public opinion, a trusted friend, necessity…. Whatever it is, we allow ourselves to be swept off course. And, there’s no one to blame but ourselves. Accountability and clarity are key…and in the aftermath, we can usually recognize that.

It’s no big deal. I did all that I had committed to that night and I managed my meeting the next day without falling asleep at the table. But, I know better. I  know to listen to myself and I know how to say a gracious thank you while continuing on as planned, ignoring well-meaning advice.

I could have avoided this little snafu if I’d taken a few moments to orient myself before hitting the road. If I’d looked at my map, taken a deep breath and processed the day just a little before heading out. But, I did none of that, in my haste to get on down the road I botched the very thing I was longing to achieve–a speedy, uncomplicated journey home.  It’s the same as taking an assignment from a client I know isn’t going to work well. Or agreeing to go out with a guy with whom I have very little in common. It’s that moment of instinct. We hear the little voice telling us what to do and yet, so often we ignore it.

This was a harmless mistake which served to remind me of my need to slow down, be aware and make informed decisions. Going in the wrong direction and being swept up in the flow of traffic is a perfect metaphor for what happens in our daily lives when we’re not accepting responsibility for our own lives. We find ourselves going in the wrong direction and while it may not be dangerous or devastating it is a precious waste of time. The take away for me?  Trust my own intuition, be mindful of the course I want to chart-every day, every minute.

What about you?

Freelance Writing-Crafting the Best Message

A good freelance writer knows her job is to get the message across-poetically, or succinctly depending on the client. We use words to shape opinion, bring in customers, and to market a new idea in a novel and compelling way.

Our challenge is to craft the right statement for the right occasion. There are so many ways we can state one basic fact; a good writer uses words to gently draw her reader in, to engage, entertain and amuse.  This joke, though not necessarily well-written, is a perfect example of how words can convey a message.

Two prostitutes were riding around town with a sign on top of their car which said, ‘Two Prostitutes,$50.00′.
A policeman, seeing the sign, stopped them and told them they’d either have to remove the sign or go to jail. Just at that time, another car passed with a sign saying, ‘JESUS SAVES.’

One of the girls asked the officer, ‘How come you don’t stop them?!’
‘Well, that’s a little different,’ the officer smiled . . .’Their sign pertains to religion’. So the two ladies of the night frowned as they took their sign down and drove off.

The following day found the same police officer in the area when he noticed the two ladies driving around with a large sign on their car again.
Figuring he had an easy arrest, he began to catch up with them when he noticed the new sign which now read: ‘Two Fallen Angels Seeking Peter, $50.00′.

Apologies if you find the joke offensive.

When Life Becomes Off Balance

We had an earthquake here in Central Virginia on Tuesday, a 5.8 magnitude earthquake. I’m totally ‘over’ all the California types postulating and making fun of us for what they condescendingly call a small quake. If you don’t experience disturbances on a regular, or even occasional basis, this was a big deal. Where I live there was almost no damage, but 30 miles away walls cracked and things broke.

We’ve had at least 4 aftershocks now. I’ve felt three of them, the last being around 1 A.M. this morning. A light sleeper, I awoke to the rumblings that rattled old, poorly caulked windows and disturbed my sense of safety. The aftershock was fairly long and interesting in the way it gradually declined in intensity. It was a sense of tapering off, a drum beat slowly moving away as it sent out steady deep vibrations.

If you weren’t sensitive to movement and environmental changes I’m guessing you’re a bit more in tune now. I know my awareness has increased almost tenfold. And, with that, my sense of my own vulnerability. Life shifts on us, we’re always on ground that can change and morph at any second. What seemed solid and secure can slip away and what we thought we knew to be true isn’t. Several other incidents occurred this week as well-things that all conspired to nudge and awaken. We can only know, with certaintude, our reality … and even that is marred by subtle thought patterns and behaviors.

And, heavens forbid we become arrogant enough to think we truly know what someone else is thinking or planning to do. Responsibility rests solely on each of us to take care of ourselves. We can only control our thoughts and behaviors and even then nature takes precedence. I’ve looked around the house several times and assured myself that nothing was amiss. Last night when chatting with a friend I looked up and noticed a picture off kilter. I had missed it. It hangs at an angle still, I haven’t moved it yet. It is imperfect and hanging over a bookcase it is more decidedly not level by contrast. Maybe I leave it to remind me to look at my surroundings more closely. To observe my world, externally and internally. The world doesn’t give us straight lines and the moment we become complacent enough to feel that all is ‘right with the world’ we will be given a nudge. Nothing stays the same. Things and people shift-our challenge is to keep steady as we go with the flow.

Writing Outside of Your Expertise, Challenges of the Freelance Writing Life

We’ve all had those moments of thinking to ourselves, he wants me to write about WHAT- the one where we sigh, fidget and finally answer with a very positive, “of course, I can come with a great angle”.

Years ago I had a small cafe with a partner who had a habit of saying yes to any and everything.  I’d hear her on the phone with a customer about a catering job and she’d utter the crucial words, “no problem, we can do that”. In that moment I knew we were up for a challenge. I often feel that way myself with one of my freelance writing clients who represents very diverse clients.  I do the article marketing and find myself writing about trade show signs, dui and food allergies, among other topics. It often involves time-consuming research for me as I try to find a compelling angle to promote the business.

I’m not a niche writer so I expect to have these kinds of knowledge gaps. But I often fail to take into account just how long it will take to become sufficiently conversant on the topic at hand. I got an email last night from my client that stated with CONGRATS! At first I thought it was a scam email.  It didn’t really tie into the next few sentences, until I scrolled all the way down to see the email from his client, the one I was writing for.  She educates people on a particular disease and my last article had apparently been so good that she wanted to congratulate the team on having a good grasp on the topic.

It makes me feel good to know that I’m able to pull it all together and write articles of high standards. Which would be in direct contrast to many of the bodies of words that pass for ‘articles’ today. Now I get to parlay that success into a quest to find more high paying jobs-ones where the value is on quality writing.

Finding freelance writing jobs is reflective of the job market in general today. There is a lot of competition and there are many employers who are looking for quantity not quality. They want to get as much as possible for ridiculously low wages. The freelance writer has to sort through all the ads and hype to find  jobs for good pay- jobs with people who understand and appreciate good writing. And, are willing to pay a decent rate.

I’m currently in the interview process for a blogging job that would pay more than double my normal rate. I’m working hard to get this job and have participated in 3 rounds of questions. The last and final requirement was to write a blog article for the new blog. I don’t normally give away my work, but the possibility of this job and the seriousness of the client made me decide to move forward. I’m pretty pleased to have gotten this far as I’d be writing for a men’s skincare product- blogging about how to help the guy get the girl. Guys aged 18-35.  I started out with hard cold facts-I’m a 57 year old woman…. and then I added tidbits that I hoped would show my ability to understand the target audience. I liked their Facebook page and read everything they had.. following some of their favorite websites to get a flavor of the demographics. And, for my clips I shared my edgier work. All of that seems to have helped me stay in the running.

Now I sit back and wait. My blog post went in yesterday. If I can write about diseases and dui laws, pond supplies and lingerie I think I can write about romance for younger men. Why not. If I get the job I think I’ll need to start finding some hot spots that attract the early 30′s crowd. Market research.